Temporary employment agency

In today’s world, more and more companies are choosing to collaborate with temporary employment agencies. In this article, we take a closer look at this phenomenon, discussing both the role of temporary employment agencies and the benefits of hiring temporary workers. Enjoy your reading!

What is a Temporary Employment Agency?

A temporary employment agency is a specialized firm that provides temporary work services for other businesses. Collaborating with such an agency allows companies to flexibly adjust employment levels to their current needs and access experienced specialists across various fields.


Definition and Role of a Temporary Employment Agency

A temporary employment agency, also known as a staffing agency, specializes in recruiting, employing, and delegating workers for temporary assignments on behalf of other companies, referred to as user employers. The role of the agency is to supply workers for a specific duration, tailored to the user employer’s needs. The agency manages employment formalities, including payroll and employee benefits.


Managing a Temporary Employment Agency: Key Aspects

Effective management of a temporary employment agency involves several key aspects, such as:

  • Recruitment and selection of candidates,
  • Supporting the professional development of temporary workers,
  • Ensuring compliance with labor law regulations,
  • Maintaining relationships with user employers,
  • Managing the agency’s finances and liquidity.

An important part of agency management is also safeguarding its reputation and fostering long-term client relationships.


Legal Operations of a Temporary Employment Agency: What Does It Mean?

Legal operations mean conducting business in compliance with applicable laws, including the Labor Code and regulations on employing temporary workers. A temporary employment agency must be registered with the appropriate authority and adhere to rules concerning working hours, wages, leave entitlements, and workplace health and safety.

Legal compliance ensures user employers and temporary workers that the collaboration will be conducted lawfully, with rights and responsibilities appropriately upheld.


Hiring Temporary Workers: Process and Benefits

Hiring temporary workers is a flexible solution that allows companies to adapt their workforce to current demands. Many firms use the services of temporary employment agencies, which handle recruitment, employment, and worker deployment. Here, we outline the process and the benefits for companies.


The Process of Hiring Temporary Workers Through an Agency

The process typically involves several stages. First, the agency conducts recruitment, selecting candidates that meet the user employer’s needs. It then signs a temporary employment contract with the chosen candidates and a service agreement with the user employer outlining the conditions of worker deployment.

The agency handles employment formalities, including payroll, benefits, and ensuring legal compliance, while the user employer gains access to skilled workers for the required duration.


Benefits of Hiring Temporary Workers for Companies

Temporary employment offers numerous advantages, such as:

  • Flexibility in workforce size based on current needs,
  • Time and resource savings on recruitment, handled by the agency,
  • Access to specialists for short-term projects,
  • Cost reduction in employment management, with the agency covering payroll and benefits,
  • Support in compliance with labor laws and employee management.

Temporary employment can also benefit workers, providing opportunities to gain experience, develop skills, and explore various industries.


Foreign Employment: How Does It Work?

Hiring foreign workers involves additional requirements, such as:

  • Obtaining work permits for non-EU employees,
  • Ensuring fair wages, benefits, and working conditions as per regulations,
  • Providing support with residency and employment formalities, e.g., obtaining a PESEL number, registration, or health insurance.

This approach helps companies address local labor shortages and gain access to global talent.


Temporary Employment Contracts: What You Should Know

Temporary employment contracts are unique agreements governed by specific regulations. They outline the terms of employment and protect the rights of temporary workers. Below, we explore their key elements and differences from civil law contracts.


Key Elements of a Temporary Employment Contract

A temporary employment contract includes:

  • Identification of the parties: the temporary worker and the agency,
  • Work conditions: job location, responsibilities, wages, and working hours,
  • Contract duration, which may be short- or long-term based on the user employer’s needs,
  • Terms for potential changes, e.g., employer changes,
  • Rights to leave and other benefits.

The contract must be in writing and provided to the worker before they start work.


Civil Law Contracts vs. Temporary Employment Contracts

Key differences between these contracts include:

Temporary Employment ContractCivil Law Contract
Governed by labor lawGoverned by civil law
Signed with a temporary employment agencySigned directly with the user employer
Workers are entitled to labor protections (e.g., leave, overtime pay)No labor protections, such as leave or overtime pay
The agency manages payroll and benefitsThe user employer manages payments

Temporary Work Limit: How It Works

In Poland, the limit for temporary work is 6, 12, 18 months within a 36-month period with the same user employer. Exceeding this limit typically necessitates a permanent or fixed-term contract directly with the employer.


The remaining sections on worker rights, safety, wages, and choosing the right agency follow a similar format, emphasizing practical insights and compliance with regulations.

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